Participants Guidelines

These guidelines are for all WCGB conference participants (chairs, speakers, and discussants) to establish expectations.

Conference Date: March 5-7, 2024

Conference Venue: Jinan, China

Registration Day: March 4, 2024

Event Modes: Physical and Poster Presentation

Online registration is open from November 25, 2023!

Certificates of speech or participation to the WCGB 2024 will be available in your on-site meeting packet.

Note: Before Jan. 15, 2024

All changes to submissions, including authors, titles, and abstracts, must be complete.

All presenters must be registered for the conference.  Any presenter not registered by this date is subject to removal from the program.

All papers must be uploaded via email to rikky@ifengcongress.com.

Guidelines for Chairs

The chair can be critical to the success of a session. The principal challenge for a chair is to enforce time allotments. A presenter that runs over his or her allotted time is using time that belongs to another presenter or to the audience. WCGB asks chairs to do the following:

 Arrive at your session early, at least 15 minutes before the scheduled start, to ensure speakers have checked in onsite, and have everything they need for their presentation.

 Ensure that presenters upload PPT to the computers in the meeting room. A volunteer will be available to assist you.

 Start the session on time and state the ground rules at the beginning of the discussion, including timing and commitment to discussion. Note that observing stated time limits shows respect for other presenters and for the audience.

 Introduce all participants at the beginning of the session.

 Monitor the clock. Presenters who appear to be off-track for completion on time should be cautioned mid-presentation. WCGB will supply chairs with four signs that read, "5 minutes" "2 minutes", "1 minute", and "Stop" to help alert presenters to their timing.

 Chairs should sit in the front row of the audience, facing the presenters, while the presentations are in progress.

 Be prepared to initiate the question period if the audience is not engaged and ensure that questions and statements from the audience are short and to the point.

 Once the session is over, announce the time available before for the next slot, and invite the audience to convene in the session room.

Guidelines for Speakers
Presentation and Discussion Time

Keynote Lectures:
30 minutes including 5 minutes discussion time.
Session Presentations:
25 minutes including 5 minutes discussion time.

Slides Upload

Each session room computer will be equipped with USB ports. Please bring your presentation on a USB memory and submit it in the session room at least 15minutes before your session. The conference room will be equipped with a projector, screen, laptop computer and microphones for your use. There will be a PC staff to support presentations in each session room. 

Format

The preferred formats are PowerPoint and Adobe PDF.
All presentations must be made and held in English.
The presentation file should be named using the session and the presenter’s family name.
When building your presentation, use standard fonts (e.g., Times Roman, Helvetica, Arial, New Times Roman), standard fonts are included on the session room PCs but if an unusual font is used it may not translate.
If using a Macintosh laptop computer, please note that you need to supply your own and bring an adaptor to connect your PC to the Mini D-sub 15 pin PC cable connector.
Please note that no preview or speaker room will be available.

Hotel Confirmation

Hotel confirmations will be emailed to you from rikky@ifengcongress.com once your reservation has been confirmed. You will not receive a separate confirmation from your hotel.

Organizer Statement

The participants are required to enter and exit the conference areas wearing the name tag, and not to lend the name tag to others. Non-participants are not allowed to enter the conference areas without permission.

Please keep all your belongings (laptop, mobile phone, etc.) with you in the public. The conference organizer is not responsible for loss or damage of property.

The organizer reserves the right to change the conference date and venue due to force majeure events. Authors are obliged to observe and cooperate with the organizer's decision.